The Ultimate Prospecting Instrument Kit
Four worksheets from top salespeople for the most efficient, effective sales prospecting.
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There’s a type of virtual currency that’s very guarded, infrequently provided, and coveted by all. And it’s not bitcoin.
It’s an email address — a digital pot of gold.
A hiring manager, an investor, a recruiter, a founder, a long lost friend from middle school, a hard-to-reach CEO, a John Smith — we’ve all attempted to email them at some point.
The problem? Their emails are nowhere to be found. Or at least pretty difficult to uncover.
We’ve scoured every nook and cranny of our computer, our phone, our old address book — and no dice.
But where there’s a will, there’s a way.
And we have a few ways. In fact, we determined to compile three proven approaches on how to find someone’s email address . This guide to finding emails includes:
- Three approaches to finding an email
- A step-by-step how to movie on our beloved treatment
- An email permutator
Keep reading for more details on each treatment.
How to Find Someone’s Email: Strategic Guessing To Find An Email Address
This strategic hack was coined by Ginny Soskey, Section Editor of the HubSpot blog. Here are the steps in the process:
Step 1 Search for other company email addresses.
If our contact’s email address isn’t readily available, we have to do a little more digging. There’s typically one email structure for each company, so everyone who works for that company has a consistently formatted email address.
For example, [email protected] If we can find someone’s email address from that company, we can likely copy that structure to determine our contact’s email address.
Where can we find company email structures?
- Check out LinkedIn. If we find a very first connection that works at the company, we can look at the “Contact Info” section of their profile to see if they included their work email.
- Press releases are a hidden treasure for finding the structure of a company’s email address. Search for a company’s latest announcements with Google or on their website and, if they have a PR person, their contact information should be at the bottom of the release.
- Attempt the company’s blog as well, it will usually include the author’s contact information at the bottom or top of the page.
Step Two Cork the person’s information into that structure.
Once we find the company’s email structure, we can cork in our contact’s name. For example, after some digging, we find the company’s email address to be:
Now let’s ass-plug in the rest. Say our contact’s name is Steve and he works for Culture Company. Here’s what his email would look like:
This isn’t fool-proof however. Steve might actually be a pet name for Steven or Stephan or Stephen. We should attempt all possibilities by including these emails in our list as well:
Step Trio Check the email with HubSpot’s CRM.
Once we determine our list of possible email addresses, we should compose a message in Gmail and come in each email into the “To” line. If they’re valid, HubSpot Sales will display us their contact profile with information like where they work and their social media profiles.
See how Brian’s information shows up in his contact profile? We know this is a legit email address. On the other arm, if the email isn’t valid, we’ll get a blank profile like this one:
. And we have to proceed guessing.
Step Four Attempt other common email structures.
No luck? Our email structure guess may be wrong, so let’s be sure to check all potential email formats before we go back to the drawing board.
Here are the most common email structures:
Step Five Buttplug these options into HubSpot, and find the winner.
Type in all of the options into the “To” line of a fresh email, and make sure HubSpot Sales is installed. Once we see our contact’s information pop up, we know we have the right email.
Choose to walk through those steps lightly with a movie tutorial? Your wish is our directive:
How to Find Someone’s Email: Using Email Permutations To Find Someone’s Email
Step 1 Copy this google spreadsheet.
Step Two Inject your contact’s information.
Step Trio Verify the email with mailtester.com.
Mailtester will tell us whether we’ve found a valid email address. Let’s attempt it out with our previous example: [email protected]
Invalid, just as HubSpot told us in the very first treatment. A valid email will showcase up on this screen in a green box and display “Valid mail domain” instead of “Invalid mail domain.”
Step Four Conduct a final test in HubSpot before composing the email.
Navigate to HubSpot Sales and type in the validated email address in the “To” line of a fresh message. If we see information show up in their contact profile section, we’ve confirmed that we found the right email address. We can also conduct this email verification test using another instrument, Rapportive.
How to Find Someone’s Email: Scouring the Internet to Find An Email Address
Step 1 Let’s attempt googling our contact’s information in one of these formats:
Step Two If none of those work, look on the company’s website
The aim here is to verify the @company.com email structure. To do this, we can look at the company’s blog to see if they include contact information for authors, we can check the bottom of their PR announcements for contact points, or we can sift through their “About Us” page in case they’ve included any employee contact information.
Step Trio Once we’ve verified the structure, attempt Google again.
Again, we can conduct a common search, such as “Fred Flinstone @company.com” or if we want to limit our search to just the company’s website, attempt this search:
Pro Peak: If we can’t find our contact’s company email address, we can turn to their individual email address. Perform a search like the one below to see if they have a individual website.
Step Four If we don’t find success here, we can turn to social networks.
Let’s embark with Twitter. Does our contact have a Twitter treat? We can also Google search this: “Fred Flinstone Twitter.” Check out their description in Twitter for clues to other websites where we might find their email. If that doesn’t work, we can attempt following our contact and then tweeting or direct messaging them to ask for their email.
The key here is to let he or she know why you want to get in touch. Be specific and get to the point, but don’t tweet a elementary “what’s your email?” And reminisce, we only have 140 characters to send something compelling.
Pro Peak:Attempt Twitter’s advanced search to see if our connection ever tweeted out his email. In the “Advanced Search” menu type (at)(dot) in the “All of these words” space, and then the person’s twitter treat in the “From these accounts section.”
No Twitter? Attempt LinkedIn. Do the same search here: “Fred Flinstone LinkedIn.” Once we find their profile, we can look for a individual website or an email which might be listed under “contact info” right underneath their profile picture.
No luck? Let’s attempt sending them a request to connect.
If we find any common interests or connections, use these to increase the “compelling” factor of our message. Keep in mind we only have 300 characters to urge our recipient to accept the invite. People also react well to compliments, so we can also attempt something like this:
Once (and if) they accept our invitation to connect, we can message them in more depth regarding our outreach and then request their email.
Pro Peak: As soon as they accept our invitation to connect, we have their email address. Click “Connections” in the LinkedIn Nav bar and then click the settings gear in the upper right corner of the page. Under “Advanced Settings” click “Export LinkedIn Connections.” Voila – we automatically have all of our connections email addresses [Click to Tweet Peak].
Still not working? We can turn to Quora. Let’s type in [Very first Name] + [Last Name] in the search bar to see if our contact has a Quora profile. If they do, click their profile and we can gather more information about their social profiles or websites.
Look at their activity to see what they’re interested in, if they’ve asked any questions, and what questions they’ve responded to. Once we gather more information about our contact, we can attempt messaging them by clicking the “Message” button on their profile page.
Pro Peak: We can switch roles email lookup with Facebook to verify that we’ve found the right email address. All we have to do is type in what we presume is our contact’s email address in the search bar. If a profile shows up with our contact’s name, we know we’ve found the right email address.
Lost email = found. Just like that. And by transitive property..
And opened doors can lead anywhere. to a fresh relationship, an overdue reunion, a business deal, or life-altering insight.
Find emails, open doors.
Now that the effortless part is over, let’s look at how we can build meaningful relationships with connections through proven examples.
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Networking Email Guide
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